Admission and Application

Once you have decided the European Photonics is the ultimate programme for you, it is certainly important to follow the next steps for application.

Admission requirements

  1. Check your eligibility. Every admission is based on the review of each application with proof of meeting academic and language requirements.

Degree requirements

All applicants need to be in possession of a bachelor degree in Electrical engineering or in (Applied) Physics or an equivalent such as Materials Science to be directly admitted to the program.

Students in their last year of such a programme will however also be considered.

Students with a Master degree in these fields can apply as well.

Applicants holding a Belgian bachelor or master degree in another field of Engineering or in Sciences are welcome to join the program through a personalised prepatory program (in Dutch) at VUB.

Language requirements

For foreign students, the following shall be accepted as proof:

  • a TOEFL-TEST, taken as recently as within the last two years, showing a score of at least 570 (paper-based) or 87 (internet-based)
  • an original “test report from” (TRF) from IELTS, issued as recently as within the last two years, with a minimum overall band score of 6.0
  • Cambridge-ESOL: First certificate in English (FCE)

Who is exempted from submitting a proof of language proficiency?

Have a diploma of secondary education awarded by a recognised institution in the Flemish Community.

Have a diploma of higher education awarded by an recognised institution of higher education in the Flemish Community.

Have successfully completed a minimum of 1 year (60 credits), be it secondary or higher education, where the medium of instruction was English (an official certificate must be submitted).

2. Start your online EMSP application

Applications are open as from October 1st, with applications via the EMSP online application form. We accept and review applications on a rolling basis, and aim at sending the decision within three weeks from the receipt of the complete application.

Registration deadlines 

candidates who require a VISA: 

1 April 2019 at UGent

1 June 2019 at VUB*

candidates who don’t require a VISA: 1 June 2019

Students with a Belgian Bachelor15 October 2019.

*We strongly advise students who require a VISA to apply before 1 April at VUB to ensure all administration regarding VISA is timely arranged.

We already ask the applicants to prepare the following documents at early stage:

Legalised copies of diplomas* and translation in English by a sworn translator.

Legalised copies of diploma supplements*, stating the courses and the scores obtained per course and a translation in English. (These are also known as the transcript of records.)

APS-certificate (for Chinese students only)

* students in final year of BSc./MSc. or students who are not yet in the possession of the diploma, must submit a certificate of enrollment + certificate which specifies the graduation date.

3. Submit the following documents (preferably in .pdf format), for non-EEA candidates who wish to enroll

– at UGent before 1 March 2019

– at VUB after the interview and confirmation of admission.

  • Copy of ID (or passport)
  • Copy of English language proof
  • CV
  • Copy of BSc. (and/or MSc) degree (if available)
  • Copy of BSc. (and/or MSc) transcripts (or transcripts of courses completed so far)
  • Copy of Letters of recommendation
  • Supporting documents (e.g. paper, list of publications, awards)

Please note hard copy authenticated documents will only be requested at the final admission.

The Selection Committee will assess all online applications.

4. Interview scheduling

In case of positive assessment, applicants will be invited for an interview preferably by skype or phone.

Content of the interview: motivation, pre-knowledge  questions (about subjects taken during BSc/MSc or about BSc/MSc project) and further assessment of language skills.

5. Final outcome

We understand applicants are eager to plan their study program. The Selection Committee aims to inform all applicants as soon as possible after submission of a complete dossier, about the final outcome of the selection.

6. Final enrollment

Students with a positive final outcome can enroll either at Vrije Universiteit Brussel or Ghent University.

All compulsory courses are taught in parallel both at Ghent University and at Vrije Universiteit Brussel. As described in the mobility track, students start their first semester at their enrolling university. For the second semester, they can choose to either stay at their enrolling university or take classes at the partner university.

Based on the choice of enrollment, students will need to complete a specific enrollment procedure. The Program Officers at VUB or UGent will guide you through the detailed steps of your final enrollment.

Ready to apply? Fill out your application form here


If you have a question, regarding the program, admission requirements or application procedure, please do contact the Program Secretariat for more information.

Also feel free to visit our FAQ (Frequently Asked Questions) for the answers to the most frequent asked questions.